Tax season is only stressful when you have not been tracking. This freelance income log keeps a running record of every client, invoice, and payment so nothing gets missed.
What’s Inside
- 18-row income log: client, project, invoice number, date sent, amount, date paid, notes
- Monthly totals summary across all 12 months
- Total invoiced, total received, outstanding, and tax set-aside boxes
- Name, year, and tax rate header fields
Print tip: Works on standard letter (8.5×11″) or A4 paper. Print at 100% scale with no page scaling. Designed to be printed and filled in by hand.
How to Use This Template
- Enter each invoice the day you send it, not when you expect payment and not when it arrives. Date sent is the trigger.
- Use the Outstanding box as your accounts receivable. Any invoice unpaid past 30 days needs a follow-up.
- Set aside your tax percentage from every payment the day it clears. Transfer it to a separate savings account immediately.
- Run the monthly summary at the end of each month while it is fresh. Twelve minutes on the last day of each month saves hours at year end.
Frequently Asked Questions
How many invoices can I track per sheet?
18 rows per page. If you invoice more than 18 clients in a period, print a second copy and start a new log.
What tax rate should I enter?
This depends on your country, province or state, and income level. Consult an accountant for your specific rate. As a rough guide, many freelancers in Canada and the US set aside 25-30% of gross income.
Should I track expenses here too?
This log is income-only. For expenses, use a separate expense tracker or spreadsheet. Keeping them separate makes it easier to calculate profit and prepare for taxes.
Is this free to download?
Yes, completely free. No email required. Print as many copies as you need for each tax year.